Join Date: May 2001
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Re: Putting on an offroad event?
Well, I don't have any experiance in the off-road event department, but as with other events..
Either demand everyone pre-books, or have perks for pre-booking.. eg. cheaper? Then everyone who pays get t-shirts.. it can be included into the cost.. so can the BBQ and the entertainment cost.. the trick is finding a happy medium for cost. one that wont have you picking up the tab, but also wont have everyone paying a ton..
Personally, I'd try and get all money upfront.. then make it unlimited.. or so.. almost like an all inclusive resort.. alcohol will probably have to be BYOB otherwise you'd need a licence.. but the food, camping fees, off-road fees, tshirt, and pop or something can all be included..
I know I'd much rather go to an event where I know that the seeming large ammount of $$ I originally paid would be the last until I left, instead of being nickle and dimed all weekend..
Figure out a cost per-person.. or per vehicle.. request pre-registration and payment.. then if anyone turns up at the last minute charge them 150% or something... because if you think about it, your going to be the one ending up driving to town at 4PM one afternoon, cutting your wheeling short, before the 6PM BBQ because some lazy person couldn't be bothered to re-register..
As for prizes.. I'm always amazed by most companies providing something... even if it is just a flat tire fix kit or something.. occasionally you get the company that jumps right on donating a brand new set of 4 tires as well as bringing 2 trucks to participate, 4 employees to run the stand, and a tent full of merchandise..
I always love the events, whatever they may be, where everyone walks away with a prize no matter how small.. I think last time I payed $100 to get in, had a blast the whole evening, dinner was included, and then walked away with a prize that was worth $20 to a consumer and something that I would have never considered buying but it really topped the cake..